American Tower, a leading global digital infrastructure company, seeks an Executive Assistant to join its dynamic team. Based in Boston, Massachusetts, American Tower is a Fortune 500 and S&P 500 company with experience in owning, operating, and developing multitenant communications sites across 25 countries. With a portfolio of nearly 225,000 communications sites around the world, the company is at the vanguard of providing expanded connectivity and supporting the future requirements of wireless networks, including 5G and beyond. This is an excellent opportunity to work for an industry-leading company focused on making a more connected world, with an excellent work culture and career opportunities.
JOB DESCRIPTION
Essential Duties
- Calendar Management: Manage meetings, appointments, and events with efficiency and accuracy.
- Meeting Preparation and Coordination: Coordinate and schedule meetings, including but not limited to QBRs, Monthly Ops reviews, Board Meetings and other leadership meetings and prepare and circulate meeting agendas and materials and take minutes.
- Travel Arrangements: Arrange and coordinate local and international travel, including flights, accommodations, and transport, within the travel budget. Prepare thorough travel itineraries and make all the arrangements smooth.
- Documentation Support: Prepare presentations, reports, spreadsheets, and other documents when necessary. Maintain confidential hard and soft filing systems.
- Office Efficiency: Help make the Executive office overall more efficient through streamlining of administrative processes, handling incoming correspondence, and ensuring the Executive office’s efficiency.
- Project Assistance: Help on special projects with research, data collection, and the concise presentation of findings. Track deadlines, deliverables, and project status.
- Event Planning: Assist in planning and coordinating company events, meetings, and off-site functions.
- Expense and Budget Management: Reconcile and manage expense reports and Executive office budgets, monitor them.
- Confidentiality: Use discretion when dealing with sensitive information and maintain highest confidentiality.
Responsibilities
- Provides senior-level tactical assistance for strategic business initiative conception and implementation.
- Develops innovative ways to keep the leadership and employees in touch
- Facilitates action item and priority implementation as decided by EXCO
- Prepares, updates, and submits clear & concise activity/progress reports and time recording/management report.
- Maintains multiple demands/projects simultaneously and has good working relationships with business leaders.
- Organizes EXCO meetings, calendars, prepares and/or edits presentations and speeches.
- Represents leadership in meetings and workshops
- Manages billing, invoices, budgets, expense reports and purchase orders for the CEO and the EXCO members.
- Reviews documents and records (e.g., requisitions pending, historic buys, PO’s, stocks, etc.) with a view to verifying completeness and accuracy of buying process.
- Coordinates and arranges all Exco travel and oversees and reports upon it
- Prepares/drafts/revises documents for Market Exco meetings, Ops Reviews, Group Board Packs, Financial packs, Annual Sustainability Report, Customer briefing notes, etc.
- Assists line manager as required.
Supervisory Responsibilities
- Co-ordination of support staff for CEO and visiting executives
Qualifications
- Bachelor’s degree in management and social sciences
- Minimum three (3) years senior administrative/technical support experience required.
- Previous experience working and supporting senior management/ executives’ capacity is required.
About Us
American Tower is a global digital infrastructure leader serving customers at tower sites and other real estate solutions that facilitate connectivity and opportunity with a vision to Build a More Connected World. Our success is based on the potential of our people and the power of local teams in our offices and sites in 25 countries.
We’re one of the world’s largest Real Estate Investment Trusts (REITs) and a publicly traded (NYSE:AMT), Fortune 500 company with headquarters in Boston, Massachusetts. The future decade will be an exciting period as we reshape our infrastructure to serve tomorrow’s needs and place our people on a path to amplify their contribution, their promise, and our collective success. Come build your career with us!
For more information about how American Tower is building a better-connected world, visit HERE.
American Tower is an equal opportunity employer and is committed to being so. It will not discriminate against an employee or applicant based on age, sex, sexual orientation, gender identity, race, color, creed, religion, national origin or ancestry, citizenship, marital status, familial status, disability, military or veteran status, genetic information, pregnancy, reproductive decisions, or any other characteristic protected by law.
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